Livingston County Circuit Clerk Office
The official county page identifies Lora Crouch as Livingston County Circuit Clerk. The office is listed at 700 Webster St, Suite 11, Chillicothe, Missouri 64601-2253, with phone service through 660-646-8000. County office hours are listed by the Missouri Association of Counties as 8:00 a.m. to 4:30 p.m. Monday through Friday, closed legal holidays. Older pages have shown a fax number, but the current county page and MAC directory should control unless fax use is confirmed by phone.
The Circuit Clerk should be treated as the records counter for Circuit Court case files, docket questions, probate case files, divorce case files, criminal cases, traffic cases, associate civil matters, municipal criminal matters, court costs, certified copies of court documents, and filings in active cases. Staff surfaced in official snippets include Chris Reese, Senior/Probate/Associate Civil Clerk; Micki Shoe, Senior Clerk/Associate/Municipal Criminal Clerk; and Sheridan Burgard.
Livingston County Circuit Clerk
Clerk: Lora Crouch
700 Webster St, Suite 11
Chillicothe, MO 64601-2253
660-646-8000
8:00 a.m.-4:30 p.m. Monday-Friday
Livingston County Clerk Office Split
Livingston County uses a split-local-records structure. The Circuit Clerk handles court records. The County Clerk / Elections office is separate and supports elections and county administrative records. The Recorder of Deeds is also separate and maintains marriage records and land-related records. A court copy request sent to the County Clerk or Recorder may be delayed because those offices do not hold ordinary Circuit Court case files.
| Office | Records handled | Contact path |
|---|---|---|
| Circuit Clerk | Circuit, associate, probate, divorce, criminal, traffic, municipal criminal, court copies | 700 Webster St, Suite 11, 660-646-8000 |
| County Clerk / Elections | Elections and county administrative records, not court case files | 700 Webster St, Suite 10, 660-646-8000 ext. 3 |
| Recorder of Deeds | Marriage, land records, military service records, tax liens, surveys, plats | 700 Webster Street, 660-646-8000 ext. 6 |
The separate administrative role is shown on the Livingston County County Clerk page.
What Livingston County Circuit Clerk Does
The Circuit Clerk keeps the public court file after a case is opened in Livingston County Circuit Court. That can include civil petitions, criminal complaints or informations, divorce filings, probate estate papers, associate civil filings, small claims entries, traffic citations, municipal criminal matters, judgments, court orders, docket entries, and court costs. Case.net gives a public online doorway, but the clerk is the source for certified court documents and local file questions.
- Maintains court case files and docket records for Circuit Court matters.
- Handles certified copies of court documents when available for release.
- Supports probate, divorce, criminal, civil, traffic, and associate court filing workflows.
- Answers court payment and court-cost questions tied to local cases.
- Directs older, non-online, restricted, or courthouse-only files to the proper request path.
Some issues belong elsewhere. Sheriff records, jail roster details, bond confirmation, and warrant verification should go to the Sheriff's Office. Marriage records should go to the Recorder of Deeds. Prosecutor charging decisions and victim-witness questions should go to the Prosecuting Attorney or the appropriate attorney contact, not to a judge.
Request Livingston County Certified Copies
A certified court copy is a clerk-issued copy that carries court certification. It is often needed for legal filing, benefits, title work, name changes, appeal records, or official proof of a judgment or decree. Livingston County's current public sources did not locate a certified-copy fee schedule, so the request should start with a phone call.
- Search Missouri Case.net for the case number, party name, case type, and filing year.
- Call the Circuit Clerk at 660-646-8000 and describe the exact document needed.
- Ask whether the document is public, whether it can be certified, and whether it is available remotely, by mail, or in person.
- Confirm the current copy fee, certification fee, payment method, mailing address, and return-envelope requirement.
- Provide the case number, party names, document title, number of copies, and contact information with the request.
Note: A printed Case.net docket is not the same as a certified court copy from the Circuit Clerk.
Livingston County Records Request Fields
The research did not locate a Livingston County Circuit Clerk public records request form with fixed field labels. A complete request should still include enough details for staff to identify the case and the requested document without guessing. For court records, the best identifier is the case number. If that is not known, provide names, dates, and case type.
| Request field | Required | Why it matters |
|---|---|---|
| Case number | Best if known | Prevents confusion between similar party names or older files. |
| Party names | Yes if no case number | Use full names and former names when relevant. |
| Case type | Yes | Identify probate, divorce, traffic, criminal, civil, or associate civil. |
| Document title | Yes | Examples include decree, judgment, docket sheet, order, or letters. |
| Certified or plain copy | Yes | Certification changes the fee and the clerk action needed. |
| Delivery method | Yes | Ask whether pickup, mail, or another process is allowed. |
Livingston County Circuit Clerk Fees
The current official Livingston County sources reviewed did not publish a full Circuit Clerk fee schedule for plain copies, certified copies, search fees, probate filings, divorce copies, or court-document certification. The page should not quote a fee from memory or from a non-official directory. Confirm each amount with the Circuit Clerk before mailing money or appearing at the counter.
| Item | Amount or status | Action |
|---|---|---|
| Circuit court plain copy | Fee not located in official Livingston sources | Confirm with Circuit Clerk. |
| Circuit court certified copy | Fee not located in official Livingston sources | Confirm certification and per-page cost. |
| Probate filing fee | Fee not located in official Livingston sources | Confirm by case type before filing. |
| Divorce decree copy | Fee not located in official Livingston sources | Ask whether certified copy is required. |
| Traffic or court cost payment | Depends on case | Check Case.net or call the clerk. |
Recorder Records Are Separate
The Livingston County Recorder of Deeds is not a secondary court clerk page in this project because the State Court Structure Map sets the secondary clerk filename to null. Still, the Recorder matters for marriage research. The Recorder page says the office maintains public records under Missouri law and preserves records dating back to the county's 1837 founding. It lists land records, marriage records, military service records, tax liens, surveys, and plats.
The Recorder also offers two public search stations and online subscription access. Subscription terms and fees were not exposed in the static text reviewed for this build, so call 660-646-8000 ext. 6 before relying on that access.
The Recorder's role is described on the Livingston County Recorder of Deeds page.
Online and Local Clerk Channels
For public court case information, use Case.net first. For court documents, certified copies, older files, restricted files, and non-online records, use the Circuit Clerk. For municipal ordinance matters in Chillicothe, the city code states ordinance violations are heard by an associate circuit judge of the Livingston County Circuit Court under Chapter 479, RSMo. That means a city traffic or ordinance case may still point back into the Circuit Court structure for case lookup and court handling.
The Chillicothe Police Department page is relevant when a person is trying to separate police reports, active warrants, and city ordinance issues from court case records. Police records are not the same as Circuit Clerk records. A police report may start an incident file, while the court case file begins when a charge or ordinance case is filed with the court.
The police record distinction is visible on the Chillicothe Police Department page.
